Section 128 1 of the companies act, 20 provides that every company shall prepare and. On letter head of the company certified true copy of the resolution passed at the meeting of board of directors of the company held at its registered office at 4 00 p. Board resolution is it compulsory to have a meeting in the. Vi, auditors report laid at agm if not adopted, statement of. Understanding the event based compliances of a company under. Faqs on keeping books of account at a place other than the. Keeping books of accounts at a place other than registered office as per section 128 of companies act 20, every company needs to maintain its books of accounts and other relevant paper at its registered office only, but its not compulsory at all. Every company shall prepare and keep at its registered office books of account and other relevant books and papers and financial statement for every financial year which give a true and fair view of the state of the affairs of the company, including that of its branch office or offices, if any, and explain the transactions effected both at the registered office and its branches. Now shifting of registered office from one state to another state under the companies act, 1956, requires a petition to be filed with regional director, ministry of corporate affairswith effect from 12082012 and earlier the same was required to be made to company law board. To consider and approve place other than the registered office where books of accounts of the company may be kept. A company at discretion of its director can keep its book of. Maintenance of statutory registers at a place other than. That current accounts be opened with yes bank limited at the respective branches.
As per sub section 3 of section 128 of companies act 20, the books of account and other books and papers maintained by the company within india shall be open for inspection at the registered office of the company or at such other place in india by any director during business hours, and in case of financial information, if any, maintained. Whether books of accounts can be kept at a place other. If the company has a branch office, the books of account relating to transactions at the branch office may be kept at that branch office, but proper summarised reports and statements must be sent to the registered office or such other place where the books are kept, at intervals of not more than three months. Ordinary resolution for appointment of first audit. Inspection of companys books of account and penalty for. Board resolution books of account other than registered office. Mca introduced aoc5 for notice of address at which books. May 19, 2018 pls confirm, 01 is it compulsory to have a meeting in the registered office to pass a resolution, can we take the meeting in head office separate premises from registered office where all the directors are available 02 we want to give salary certificate for an employee,deceased is it compulsory to issue a board resolution.
Roc for keeping the books at a place other than registered office of the company. Board resolution for keeping books of accounts other than registered office, section 1281, companies act 20, keeping, books of accounts, statutory. Jan 22, 2015 22 january 2015 the board put up the need for changing the place for keeping the books of accounts from the registered office, give full address to the head office of the company at give full address and after discussion passed the following resolution. As per section 128 of companies act 20, every company needs to maintain its books of accounts and other relevant paper at its registered office only, but its not compulsory at all. These books or some of these books may be kept at a place other than registered office at the decision of the board of directors after filing with the registrar of. Form aoc5 ministry of corporate affairs mca indiafilings. Jun 24, 2015 section 128 also has a penalty provision which specify the quantum of penalty that can be imposed on responsible person for not maintaining books of accounts and other details are required by law. Mca introduces eform aoc 5 for intimating place of maintenance of books of accounts w. Annual reports are due fourandahalf months before the close of every fiscal year unless your business has been incorporated for less than 6 months before the beginning of the year. Board resolution for keeping books of accounts oth. Cdc ips accounts as prescribed by cdc from time to time.
Section 173 of companies act, 20 meetings of board. Section 128 of companies act, 20 books of account, etc. Hold a board meeting to pass a resolution to strike off the company. Board resolution format for change in registered address of. Maintenance of books of account at other than regd. Resolved that in accordance with the provisions of section. Yes, keeping books of accounts at a place other than its registered office without any intimation to the roc is considered a serious offence noncompliance can result into heavy monetary penalty as well as imprisonment of directorsmdcfo. Hence, the act has given relaxation to the companies to keep the books at a place other than registered office address provided the directors have passed the resolution for the same in the duly held board meeting and the same has been intimated to the concerned roc within 7 days of passing the resolution by filing of e form aoc5. Hyderabad 500 032, instead of keeping and maintaining the same at registered office of the company. Aug 18, 2015 other companies will choose to move the registered office of the company to another address.
Bylaws board of trustees university of san francisco. Board resolution keeping of statutory register and records. Maintaining books of account at a place other than registered office. Section 128 1 of the companies act, 20 provides that every company shall prepare and keep at. This article talks about form aoc5 and its relation to books of accounts of a company. Draft board resolution for keeping registers at a place. I certify that the persons whose names, titles, and signatures appear above are authorized to establish accounts for this organization and operate each account. Board resolution format for change in registered address of the company within city state roc. Clear out the companys liability, asset, and bank accounts. Draft board resolution for keeping registers at a place other.
However, a company may keep all or any of the books of account and other relevant papers at such other place in india as the board of directors bod may decide. To keep books of accounts of the company at a place other than registered office resolved that pursuant to the provisions of section 128 of the companies act, 20 and any other applicable provisions, including amendments thereto for the time being in force, the books of accounts of the company be kept at full address from date. Pass board resolution in order to obtain approval of directors for shifting of registered office from one city to another city. The board can issue authorized shares stock certificates by board resolution. I certify that this resolution was adopted by this organization and is now in effect. Board resolution keeping of books of accounts at a place. Change registered office address of a company inform direct. Draft board resolution for closure of bank account. If the board of directors decides by passing the resolution to keep all or any of the books of account at any other place in india other than the registered office then, the company shall, within seven days of passing the board resolution, file this. Newly registered taxpayers shall present the manual books of accounts to the rdo or concerned office under the large taxpayer service where the place of business is located for approval and registration before the deadline for filing of the first quarterly income tax return or the annual income tax return whichever comes earlier. Oct 31, 2016 keeping books of accounts at a place other than registered office. Registration of book of accounts bureau of internal revenue. Books of account to be kept by company 11 every company shall keep at its registered office proper books of account with respect to.
Nov 19, 20 these books must explain the transactions effected both at the registered office and its branches. Name to the central depository company of pakistan limited cdc for opening an ips account with the. The registers shall be maintained at the registered office of the company unless a special resolution is passed in a general meeting authorising the keeping of the register at any other place within the city, town or village in which the registered office is situated or any other place in india in which more than onetenth of the total members. Special resolution for keeping registers and returns at a place other than registered office. Format for informing changes in registered office address of the corporate on the letter head of the member.
The board of trustees or its duly appointed and authorized committee from time to time may authorize the opening and keeping of general andor special bank accounts with such banks, trust companies or other depositaries as may be selected by the board of trustees, its duly appointed and authorized committee or by any officer or officers, agent. Maintaining books of account at a place other than. May 17, 2019 whether books of accounts can be kept at a place other than registered office. The new address at which the books of account are to be maintained. According to section 128 of the companies act, 20 every company shall prepare and keep at its registered office books of account and other relevant books and papers and financial statement for every financial year which give a true and fair view of the state of the affairs of. Firms must report any location where books and records for the registered branch office are kept, other than the address of the registered branch office, the main office or, if applicable, the osj designated to. Board resolution suggested format digital signature. Board resolution for opening of a company bank account certified true copy of the resolution passed at the meeting of the board of directors of company name held at the registered office of the company at address on date at time a. Procedure for change in registered office address from one. Jan 20, 2015 now every company must file aoc5 where books of accounts are maintained at a place other than registered office. However, all or any of the books of accounts may be kept at such other place in india as the board of directors may decide. Draft of resolution to be filed with form aoc5 resolved. Jan 21, 2015 change its registered office to the present place of business where books of accounts are actually maintained, or keep its books of accounts and records at actual registered office only, or report the other address in india where books of accounts are maintained by filing form aoc5 at the earliest. The books of account and other relevant books and papers maintained in electronic.
Certified copy of board resolution for change of registered office ii certified copy of form no. Maintaining books of account at a place other than registered. Resolved that approval of board of directors be and is hereby accorded for changing the place for keeping the books of accounts of. All books of account and other papers of a company are required to be kept at the registered office of the company. Resolved further that the board of directors of the company be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution. Format of board resolution for account opening other than individual to be made on corporate letter head resolved that an application be made on behalf of co. Special resolution for keeping registers and returns at a place. Hold a meeting of the board or pass board resolution by circulation. When the board so decides the company is required within seven days of such decision to file with the registrar a. Updated notes on section 128 of companies act 20 aubsp. Typical resolution for opening a bank account date. Get ready to use professionally made quality documents including formats, drafts, procedures, policies, minutes, resolutions etc.
Pass board resolution to fix date, time and place for holding extraordinary general meeting to get approval of shareholders, by way of special resolution, for shifting the registered office outside the local limits of. Maintaining books of accounts at a place other than registered office of the company eform gnl 2 is required to be filed with the roc within 7 days of board meeting 5. Format of various resolutions to be passed registration. Board resolution for keeping books of accounts other than. Faqs on keeping books of account at a placed other than. Jan 24, 2012 seek availability of new name from roc along with board resolution. Posts about registered office written by finhealth. It means that if the gross receipts of a profession exceed rs. Keeping books of accounts at a place other than registered office. Guide to compliance of hong kong private company ltd.
Board resolution of section 128 showing of 3 messages. These books shall be kept on actual basis and double entry system of accounting. Companies house must be informed promptly of the change to the registered office address. Board resolution format for change in registered address.
Sub section 3 and 4 of section 128 of companies act 20 talks about inspection of books of accounts of a. Members other than above, physical copies of the annual report are being sent in the permitted mode. Dear frnds, plz share the board resolution for maintenance of books of account other than registered office of the company. To do this, you should submit form ad01 for limited companies or form llad01 for llps. If the board of directors decides by passing the resolution to keep all or any of the books of account at any other place in india besides the. If the board of directors has decided to keep all or any of the books of account in any other place in india other than the registered office by passing a resolution, then the company is required to file form aoc5 within seven days of passing the resolution of the board. Books of accounts kept at a place other than registered. Ordinary resolution for appointment of branch audi.
Whether books of accounts can be kept at a place other than. Maintaining books of accounts at place other than registered. As per the act all or any of the books of account aforesaid and other relevant papers may be kept at such other place in india as the board of directors may decide and where such a decision is taken, the company shall, within seven days thereof, file with the. Keeping of books of accounts at a place other than registered office dokmart is the one stop destination for your professional needs related to documents and formats.
If there is any change in the place of keeping all or any of the books of account in india besides the registered office then, the company shall, within seven days of passing the board resolution, file this form giving full address. Corporate resolution to open a bank account free template. Board resolution 42 companies act 20 142 companies amendment act 2017 4 company documents 20 company incorporation 7 company procedures 1 documents 22 gst updates 9 llp act 3 llp documents 2 main objects 35 mca support 2 mca updates 17 rbi updates 2 resolutions 22 sebi 10 sebi updates 7 tech support 2. Jul 17, 2017 yes, keeping books of accounts at a place other than its registered office without any intimation to the roc is considered a serious offence noncompliance can result into heavy monetary penalty as well as imprisonment of directorsmdcfo. Accounts and audit of a company auditors of company inter. These books must explain the transactions effected both at the registered office and its branches.
Additionally, for applications submitted to relocate a main office from one state to another where the applicant seeks to retain branches in the state where the applicants main office exists prior to an interstate relocation of the main office, confirmation that the filing meets the requirements of section 18d3b of the fdi act 12 u. Books of accounts under gst, company act and income tax. The chairman placed before the meeting the audited financial statements, auditors report. Meetings of board effective from 1st april, 20141 every company shall hold the first meeting of the board of directors within thirty days of the date of its incorporation and thereafter hold a minimum number of four meetings of its board of directors every year in such a manner that not more than one hundred and twenty days shall intervene between two consecutive meetings of. As per the provisions of section 941 of companies act 20 the registers required to be kept and maintained by a company under section 88 and copies of the annual return filed under section 92 shall be kept at the registered office of the company, provided that such registers or copies of return may also be kept at any other place in india in which more than onetenth of the total number of. The text of the resolution itself contains statements certifying the following. Mca introduced aoc5 for notice of address at which books of.
Format for informing changes in registered office address of the corporate on the letter head of the member to, membership department national spot exchange ltd. Board resolution for keeping books of accounts other than registered office resolved that pursuant to the proviso to section 1281 of the companies act, 20, the books of accounts of the company be kept and maintained at the companys head office at with effect from and that mr, secretary of the company, be and is hereby authorised to file electronically eform no mgt14. Format for informing changes in registered office address. Accounts and audit of a company auditors of company. Please advise me if a company can maintain its statutory and other registers at a place other than registered office of the company by passing a board resolution for the same. But in many cases, the registered office of the company is being.
Keeping books of accounts at a place other than registered. Access free board resolution to cancel bank signatory india transcript. In terms with the provisions of section 1281 of the companies act, 20 act, every company shall prepare and keep at its registered office books of account and other relevant books and papers and financial statement for every financial year which give a true and fair view of the state of the affairs of the company, including that of its branch office or offices, if any, and. Format for informing changes in registered office address of. Board resolution for appointment of branch auditor. Inspection of companys books of account and penalty for not. Books of accounts kept at a place other than registered offi. If the company has a branch office, the books of account relating to transactions at the branch office may be kept at that branch office, but proper summarised reports and statements must be sent to the registered office or such other place where the books are kept, at. If yes, please let me know under which section of the companies act, 1956, the same is allowed. Form aoc5 is notified for giving full address of books of.