Maintenance audit checklist for building services 145 15 condition surveys 151. The work order, also referred to as a repair order, is the backbone of any maintenance. The revised audit matrix is designed to provide auditors with a clearer understanding of the systems expected of heavy vehicle operators to meet each of the standards in the maintenance module. Thus, an audit provides the landscape against which all facilities maintenance efforts and planning occur. The office of auditing and consulting services has completed a limited scope audit of facilities management building access. Auditor interviews with facilities management department.
Maintenance engineering and management maintenance engineering and management cibse guide m 2008. Maintenance standards will vary depending on the importance of the facility. Free pdf book on the plant and equipment wellness way to world class. Download it now in any file format so that you can improve the overall performance of your organization. An offsite desk audit is a comprehensive offsite compliance evaluation of information, data. These activities include planned maintenance, reactive maintenance and emergency repairs including reinstatement of. Asset management audits provide a framework for various organizations to. It also explains where to find other important information about the national. This audit assesses the administrative issues, facility characteristics, and pre maintenance and maintenance activities for maintenance and repair carried out at coal preparation and minerals processing facilities.
Workers bend to perform manual greasing left and equipment repair. Asset management system to manage and monitor operations. This checklist is provided to assist the motor carrier in preparing for their new entrant safety. We performed an audit of the facilities management department fmd work order process and tririga system. The aim of this methodology is to provide project managers in education with an effective tool for the audit procedure focused on the material aspect of project management. We noted that management does not have an inventory of the employees tools on file, as required by the collective bargaining agreements.
The project audit methodology was tested on the project target group. Idcon has provided reliability and maintenance consulting services to small, midsized and large companies since 1972 in over 50 different countries. The districts maintenance function is reported under the operations department. Preventative maintenance and repair city of scottsdale. Work orders each repair activity should have a stepbystep written procedure associated with it. Fmds operation and maintenance division performs preventative maintenance, minor repair services and emergency.
It outlines the scope of each criterion in the standards and explains the intent behind each. Three of the modules in this audit specifically address screen. Reference can be made to the status of public servant. The objective of the audit was to provide assurance as to whether there are adequate and effective controls, risk management and governance processes over the management of the vendor master data in unicef.
Documents provided by udot, including policies and procedures. Standards for the professional practice of internal audit stipulate that it is the office of internal audit s responsibility to inform management of areas where risk to the organization or those it serves exist. Many companies do retain maintenance records, however they are often disorganized and kept in one file. Facility maintenance management personnel shall demonstrate a workinglevel knowledge of lessons learned and problems impacting the departments maintenance. We work in the heavy process industry in mining, oil and gas, pulp and paper, steel and metals, cement, food, but also in manufacturing and facilities. Before performing an audit of maintenance, it is necessary to prepare a set of documents, whose. To convey the importance of inventorying buildings, grounds, and equipment. Transmitted herewith is an audit report on the general services. Based upon the results of our audit, we identified opportunities for improvement of internal controls as follows. Is management notified by employees and contractors whenever electrical equipment. Post implementation audit of the districts computerized. The methodology can be used to perform both internal and external project audits. A maintenance audit is a structured approach to investigate your maintenance management process performance using a framework of key questions to control the maintenance audit purpose and uncover opportunities for making powerful maintenance process improvements.
Apartment development 10 apartment development forms. The 2010 internal audit work plan approved by council included the. Maintenance management program guide for use with doe o. In most instances, the maintenance manual is not suitable. Reviewed performance measures, prior assessments and reports, and other documents. Facility maintenance management us department of energy. Asset utilization is also a function of operating rate, quality and yield losses, etc. Be aware of ethics rules and what federal officials may not be able to accept meals, program keepsakes, etc. The audit focused on assessing the extent to which the districts computerized maintenance management system cmms is providing the anticipated and desired benefits in meeting management and maintenance needs of the water resource. All repairs and maintenance work is to flow through the facilities help. Sample maintenance audit report lifetime reliability solutions. Work order and entry tracking planning and scheduling preventive maintenance purchasing inventory controlservices vi. Employing over 200,000 people in the commercial and residential markets, the industry. Facilities management good practice guide facilities management fm involves guiding and managing the operations and maintenance of buildings, precincts and community infrastructure on behalf of property owners.
Safety audit checklist motor carriers general information. Maintenance management accreditation guide january 20 3 the purpose of this guide this guide is an introduction to maintenance management accreditation. Our responsibility is to evaluate the internal controls. Arrange office space for meetings and interviews 9. Auditing your maintenance management program 5 essential steps. Facilities management department work order process and. It summarises what you need to do in order to qualify for accreditation and to stay qualified. This type of audit offers the most accurate estimate of energy savings and cost. Fmd had requested the audit due to some concerns regarding the functionality of the tririga system. If so, is it a stock brand name program or selfdesigned. Energy management and audit bureau of energy efficiency 56 3. The object of proper files management is to be able to find the record you need quickly and economically, regardless of its format. Facilities management addresses the maintenance and upkeep of physical facilities.
Internal audit of the vendor master data management. Files management planning records management services. If so, look no further because our management audit checklist template will help you do just that. No further testing of controls over systems software maintenance is necessary as these controls are addressed in the change management audit programs. Non maintenance related downtime may be attributed to lack of demand, an interruption in raw material supply or production scheduling delays beyond the control of the maintenance function. This audit was performed pursuant to the inspector generals authority set forth in chapter 20. The mission of femp is to facilitate the federal governments implementation of sound, cost. The content and structure of a maintenance audit and. The national heavy vehicle accreditation scheme nhvas. Our files management planning manual provides guidance for establishing and maintaining the records of your office by the most efficient and economical means available. Facility audits should be a routine part of the facilities maintenance program. Risk management is an essential requirement of modern it systems where security is.
The fmcsa requires that individual files be maintained for all cmvs. Maintenance department audit by author, larry bush productive and cost effective maintenance management of a company or plants assets is absolutely essential for maximum profitability and long term survival of that company or plant. Pdf this work is related with the operations control in the. Reliability and maintenance coaching and consulting idcon. Internal audit report maintenance seattle public schools. In the event of a fmcsa audit, this can make it difficult for the safety auditor to make an accurate assessment of the companys maintenance methods. However, they are often precipitated by the information needs of upper management, taxpayers and voters, and legislative or regulatory bodies. Do you use a computerized maintenance management system.
Focused maintenance audit for maintenance performance. If facility audits are an ongoing feature of maintenance management, each years data can inform the next years audit. Management is responsible for establishing and maintaining adequate internal controls. July 01, 2017 purpose the maintenance management manual has been revised to include a link to the occupational safety manual for more information about txdots hazardous material cleanup policy and to include revised. Department of energys federal energy management program femp. Pdf management audit applied to the maintenance department in. Our comprehensive maintenance audit reports detail your best options for rapidly improving your maintenance performance and results with the least costs. This audit package contains four documents that are necessary to conduct a. Scope of management audit repair and maintenance definition the audit is of the physical process of managing the repair and maintenance activities of the property group. Cmms has been set up with some maintenance codes such as work types.
Interview the person responsible for access to system software. This professionally designed checklist guides you to the important areas of management, such as planning, budgeting, and personnel management. Auditing your maintenance management program 5 essential. Copies of your maintenance system documents were requestioned and.